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The Journal of the Ceylon College of Physicians (J of Cey Coll of Phy) is published biannually by the Ceylon College of Physicians. Material received for publication is assumed to be submitted exclusively to the J of Cey Coll of Phy and becomes the copyright of the J of Cey Coll of Phy. All authors must give signed consent for publication. Original articles should not exceed 2500 words, with no more than six tables or illustrations, and should have relevance to medicine or allied sciences. Short reports of less than 750 words, with only one table or illustration, and not more than five references, clinical case reports, and brief or “negative” research findings are also acceptable. Letters for publication should not exceed 400 words or contain more than five references.
Preparation of the manuscript
Type manuscript double spaced on one side of A4 paper with at least 2.5 cm margin all round. Submit three copies. Please send word processed (Microsoft word) document on 2 floppy disks with each submission in addition and retain one copy of the manuscript for reference. Include on a sheet separate from the text, the title of the article, the name(s) and initial(s), and post(s) held by each author at the time they did the work, and their current appointments. Articles should conform to the conventional structure of summary, introduction, methods, results, discussion, and references. The summary should be given in a separate page and should not exceed 150 words and should set out the problem being addressed, what was done, the main findings and their implications.
Drug names should be given in generic, and not as proprietary names. Spell out abbreviations when first used in the text. Give scientific measurements only in SI units, except for blood pressure (mmHg) and haemoglobin (g/dl). In addition conventional units can be quoted in parenthesis. Full stop should not be used after contractions or abbreviations: eg MCV, 17 g/dl, Dr, et al, etc. Use only Arabic numerals.
Statistical methods used should be given under methods and either described in detail or supported by references. Submit tables and illustrations separate from the text of the paper with titles and their legends on another separate sheet.
Tables should be simple and should not duplicate information in the text.
Illustrations should be used only when data cannot be expressed clearly in any other way. When graphs or histograms are submitted the numerical data on which they are based should be supplied. Line drawings should be in Indian ink on heavy white paper or card or lazer printed. Other illustrations should be glossy prints. The top should be marked on the back. Staining techniques and the original magnification of photomicrographs should be stated.
Patients shown in photographs should have their identity concealed in some conventional way or if the face or eyes are the point of interest, written permission, from the patient, parent, or guardian, for reproduction in a journal should be submitted.
Keep references to reasonable minimum and indicate them in the text only by Arabic superior numerals in the order of appearance. (eg. The link between hypercholesterolaemia and coronary artery disease is now well established1,2,3,4). At the end of the article give the full list of references in the correct numerical order with the name(s) and initial(s) of the author(s), followed by the title of the article, the title of the journal in full, the year and volume number, and the first and the last page numbers. Titles of books should be followed by the place of publication, the publisher, and the year eg.
List all authors when there are six or fewer; when there are seven or more, list the first three, then “et al”.
Avoid using abstracts as references. “Unpublished observations” and “Personal communications” may not be used as references. Manuscripts accepted, but not yet published may be included among the references, followed by (in press). Information from manuscripts not yet accepted may be cited only in the text followed by (Unpublished observations). Authors must verify references before submitting the article. Editors reserve the customary right to style, to shorten articles where necessary and to determine priority and time of publication.
Proofs and reprints
Manuscripts should have the name and address of the author to whom the proof is to be sent. Proof corrections should be kept to a minimum and should conform to the conventions shown in Whitaker’s Almanack. Page proofs sent to authors should be returned after correction within three days. An SI conversion table, a guide to the conventions used in proof correction will be sent to authors who send a stamped envelop 20 cm x 10 cm to the editor requesting these. Reprints will be supplied at cost. Details will be sent to authors with the proofs. Cost of reproducing photographs and illustrations may be charged to the author.
Inquiries regarding advertisements should be addressed to the Coordinator, Journal of the Ceylon College of Physicians, Wijerama House, 6, Wijerama Mawatha, Colombo 7, Sri Lanka.
The journal is distributed free to all members of the College. Single copies cost Rs 250.00 (US $ 50 with air mail overseas). All cheques and drafts should be drawn in favour of the Ceylon College of Physicians.
This journal will conform to the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals”
— See Editoral – Journal of the Ceylon College of Physicians, 1994, 27, 1-7
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
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